Invoice Management in BSTD: Your Complete Billing Solution

The Invoice Management module within BSTD is your all-in-one solution for generating, managing, and distributing professional, GST-compliant tax invoices. Designed specifically for household and commercial transport operations, it simplifies your billing workflows, ensures financial accuracy, and helps you maintain transparent records.

Beyond simple invoice generation, this module integrates seamlessly with your overall logistics operations. It ensures that all your billing documents accurately reflect service details, freight charges, packing costs, surcharges, and payment terms. What's more, all fields within the invoice system support multilingual labels, providing flexibility for businesses operating in diverse linguistic environments. The integrated form logic intelligently handles complex calculations for GST, packing charges, various surcharges, and payment details, significantly reducing manual effort and potential errors.

Seamless Invoice Creation: Building Professional Bills with Ease

BSTD's invoice creation interface is intuitive and comprehensive, guiding you through every step to produce detailed and accurate invoices. The form is structured into logical sections using collapsible cards, allowing for focused editing and a clutter-free experience. Each section is designed to capture all necessary information for a complete and compliant invoice.

• Basic Details: Begin with the foundational information for your invoice, including the auto-generated or manually entered invoice number, the primary party name, associated Lorry Receipt (LR) number, crucial dates (invoice date, due date), the type of shipment (e.g., household, commercial), the route (origin to destination), and the vehicle number used for transport.
• Billing, Consignor, and Consignee Information: Meticulously capture all relevant details for all parties involved. This includes comprehensive fields for name, phone number, complete address, GSTIN (Goods and Services Tax Identification Number), and specific location details for both the consignor (sender) and consignee (receiver).
• Package Details: Accurately document the specifics of the goods being transported. This section covers the total weight of the shipment, the precise package count, and relevant HSN/SAC codes (Harmonized System of Nomenclature / Service Accounting Code) for tax classification.
• Insurance Details: Manage the crucial aspect of shipment insurance. This section offers flexible options for including insurance details, which can be set as optional or mandatory based on your business policies, with dynamic percentage configuration for calculating premiums or declared values.
• Payment & Tax Information: Define all financial aspects of the invoice. This includes core freight charges, any advance payments received, charges for additional services, applied discounts, the applicable GST percentage and type (e.g., IGST, CGST/SGST), and specific payment remarks or instructions.

A key feature of the invoice creation process is its intelligence: all input values are meticulously validated before submission to prevent errors. Furthermore, totals and GST calculations are performed automatically and updated in real-time as you input data, providing immediate accuracy and saving significant time.

Efficient Invoice Listing & Search: Find What You Need, Instantly

The Invoice List provides a centralized, dynamic overview of all your generated invoices, designed for quick access and efficient management. This powerful listing feature ensures that finding any invoice is fast and effortless, regardless of how many documents you manage.

• Intelligent Search Functionality: Easily locate any invoice by utilizing our robust search bar. You can search by any field, including invoice number, party name, phone number, specific location, and more. This eliminates the need for tedious manual searches, saving you valuable time.
• Optimized Sorting: The invoice list is intelligently sorted with the latest invoices always appearing at the top, giving you immediate visibility into your most recent financial activities. You can also apply other sorting criteria to organize your view as needed.
• At-a-Glance Customer Information: Each entry in the list provides a quick summary, allowing you to view customer contact information and location details at a glance. This facilitates rapid follow-ups and client communication without needing to open each invoice individually.
• Quick Payment Status Toggle: Streamline your accounts receivable management. You can quickly toggle an invoice's status as "PAID" directly from the list view, ensuring your financial records are always up-to-date and reflecting real-time payment statuses.

For optimal performance and user experience, the list also supports infinite scroll, loading more invoices as you scroll down, ensuring a smooth Browse experience even with large datasets. Additionally, a clear indicator displays the total count of invoices, giving you an immediate sense of your billing volume.