Lorry Receipt (LR) Management: Your Digital Freight Companion

The LR (Lorry Receipt) module in BSTD is designed to empower users with seamless creation and management of transport receipts, serving as critical documentation for the shipment of goods by road. This module meticulously captures all essential details, including sender and receiver information, route specifics, comprehensive vehicle data, and precise freight and transport charges, all presented in a legally compliant and industry-standard format.

Every LR generated within BSTD is exportable as a printable PDF for physical records and is intelligently linked with quotations, invoices, and corresponding customer records. This ensures a cohesive and traceable documentation trail across your entire logistics operations.

LR Creation: Step-by-Step Document Generation

Creating an LR in BSTD is a straightforward process guided by a structured form, ensuring all necessary details are accurately captured:

  • Document Info:
    • LR Number: Can be auto-generated or manually entered for flexibility.
    • Date: The date of LR creation.
    • Reference: Any internal or external reference number.
  • Consignor & Consignee Details:
    • Name, Contact, Address: Full contact information for both the sender (consignor) and receiver (consignee).
    • GST: Goods and Services Tax identification number for compliance.
    • City: The respective cities of the consignor and consignee.
  • Dispatch Details:
    • From/To Location: Clear identification of the origin and destination of the shipment.
    • Truck Number: The registration number of the vehicle transporting the goods.
    • Driver Name, Mobile: Contact information for the driver.
  • Goods Details:
    • Type of Goods: Description of the cargo being transported.
    • Total Weight: The overall weight of the consignment.
    • Packages: Number of individual packages or units.
    • Value: Declared value of the goods.
  • Freight Charges:
    • Rate: The agreed-upon freight rate.
    • Advance: Any advance payment received.
    • Balance: The remaining balance due.
    • Mode of Payment: How the payment is being made (e.g., cash, online transfer).
  • Terms & Conditions:
    • Includes standard legal terms and conditions or company-specific clauses relevant to the transport.

Once created, each LR is auto-saved and linked directly to the corresponding customer record, ensuring a comprehensive history. It becomes immediately available for download and sharing, accelerating your operational workflow.

LR Listing: Comprehensive Overview and Quick Access

The LR List view provides a centralized dashboard to manage all your created lorry receipts. This searchable and sortable format ensures quick retrieval and efficient oversight of your shipments:

  • Advanced Search and Filter Options: Easily locate specific LRs using various criteria such as:
    • LR Number: Direct search by the unique LR identifier.
    • Customer Name: Find LRs associated with a particular client.
    • Route: Search by origin or destination.
    • Truck Number: Identify LRs linked to a specific vehicle.
    • Contact: Search using consignor or consignee contact details.
  • Flexible Sorting: Organize your LR list according to your needs:
    • Latest Date: View the most recently created LRs first.
    • Alphabetically by Sender: Sort by consignor name for easy reference.
  • Visual Status Tags: Quickly grasp the status of a shipment with visual tags indicating delivery progress or highlighting special handling remarks.

Each entry in the list view provides quick-glance information such as contact details, creation date, and the total freight amount, allowing for immediate operational insights without needing to open the full document.

Actions: Seamless Management of Your Lorry Receipts

BSTD offers a range of actions for each Lorry Receipt, empowering you with full control over your documentation, from sharing with clients to making necessary corrections.

  • View: Instantly open the LR in a formatted PDF for detailed review or direct printing. The PDF includes all branding and layout elements.
  • Share: Facilitate rapid communication by sending the LR to clients and partners via WhatsApp, email, or a unique shareable link.
  • Edit: Need to make a correction? Easily reopen the LR form to modify vehicle, goods, customer information, or any other detail.
  • Delete: Securely remove an LR from your system using a confirmation modal (SweetAlert) to prevent accidental deletions.

All these actions are secure and role-based, meaning only authorized personnel can perform them. Crucially, when LRs are shared with clients, they are fully brandable with your company logo, address, and GST details — no BSTD branding is ever shown to your clients, maintaining your professional image.